|Circular Letter 1976-16
October 19, 1976
It has come to the attention of the Department that there is a prevailing practice of insurers sending or crediting net unearned premiums to producers on the cancellation of insurance policies which are not financed. The producers often merely forward the net unearned premium to the insured without adding the amount required to equal a gross unearned premium. The insured is thereby not receiving the gross unearned premium which is due to him according to the previsions of Section 153(1) of the Insurance Law which states that:
"Whenever an insurance contract made or issued in this state is cancelled or otherwise terminated by the insured before the expiration thereof in accordance with the terms of such contract, the earned premium to be retained by the insurer shall be determined by the applicable rate filing, if any, otherwise in accordance with the provisions of such contract."
After an insurance policy is cancelled, Section 153(1) of the Insurance Law mandates that the insurer may retain only its earned premium. By remitting a net unearned premium to its producer who forwards the same to the insured without adding the amount necessary to constitute a gross return premium, the insurer is in violation of Section 153(1) of the Insurance Law. The insurer also imposes the burden upon the insured to attempt to collect the balance of the unearned premium from the producer, who may or may not be contractually bound to return the unearned portion of his commission to the insurer and which often results in complaints being made to the Insurance Department for collection of the same.
In order to assure compliance with Section 153(1) of the Insurance Law and to avoid unnecessary complaints to be lodged with the Insurance Department covering violations of said section insurers should return the unearned premium to the insured within a reasonable time. The following permissible procedures may be used in returning unearned premiums in compliance with Section 153(1) of the Insurance Law.
On non-financed policies an insurer may:
(a) send directly to its insured its gross
unearned premium check or draft made payable to the insured, or
The payment of commissions on the sale of insurance policies and the return of unearned commissions upon the cancellation of insurance policies prior to expiration is a matter of agreement or contract between the producer (agent or broker) and the insurer. The insured is not a party to such agreement and is not obligated or responsible in any way for the payment of earned commissions or for the return of unearned commission which is solely a matter of concern between the insurer and the producer.
In general a broker has earned his commission in full when the policy has been issued and the premium paid. Under these circumstances the broker is under no obligation to make any refund of a portion of his commission to the insurer.
The right of an agent to retain commissions under like circumstances would be dependent upon the terms of the agency contract between himself and the insurer.
The producer must either credit or forward the gross unearned premium to the insured or return the unearned premium to the company for direct payment of the gross unearned premium to the insured. A net return premium cannot be sent to the insured.
It is expected that all of the above licensees will advise their employees and personnel to comply with the instructions contained in this Circular Letter in order to effectuate compliance with Section 153(1) of the Insurance Law and to avoid unnecessary complaints being made to the Insurance Department.
Thomas A. Harnett